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Editorial Policies and Procedures, and Author Guidelines
Thank you for your interest in writing an article for Contingencies. We appreciate your efforts on our behalf and offer our guidelines to help you achieve a finished product that will be a lively, readable, and informative addition to the magazine.
If you have any questions after you've read the guidelines and the editorial calendar, please e-mail Editor Linda Mallon, email@example.com, or call her at 202 223-8196.
Editorial Policies and Procedures
C. Criteria for Publication in the Academy’s Contingencies Magazine
Additionally, to assure high quality, the Academy employs a diligent peer-review process to evaluate manuscripts for actuarial accuracy and significance, as well as clarity, and concision.
Finally, an article may be declined for publication due to the limited space in the magazine.
D. Article Submission and Review Procedures
A status determination (see below) is made at each step, and feedback is given to the author to assist in refining content.
1. CONCEPT AND APPEAL
The author may submit the synopsis in any format, including documentation s/he would create in his/her own writing process. As such, it can be in the form of an abstract, an outline, bullet points, or other format the author already uses as long as it addresses the four questions above. Please make every effort to keep it brief (no more than one page if possible).
3. Review and comply with the Guidelines for Manuscript Submission
At each check-in point, the author will receive an email detailing the article’s status determination, reasoning for the determination, and recommendations of revisions needed to meet the standards for publication.
E. Financial Associations / Conflict of Interest
Disclosure of financial associations of authors helps the reader to understand the perspective those relationships may bring to information reported in the published article. These relationships will be disclosed if the article is published.
Additionally, all authors must disclose any conflict of interest or any situation which may call into question their professional objectivity related to the subject of the manuscript. Such disclosure or failure to make such disclosure may result in the manuscript being declined for publication depending on the specific circumstances.
All rights reserved. This magazine may not be reproduced without written permission of the publisher.
Thank you for your interest in writing an article for Contingencies. Here are some guidelines to help you achieve a finished product that will be a lively, readable, and informative addition to the magazine. If you have any questions, please call our offices at (202) 223-8196.
1. Subject Matter, Style, and Audiences
Keep in mind that Contingencies is a magazine, not an academic journal or a newsletter. Feature articles should be written for, and accessible to, the educated layman, while technical pieces (those in "Workshop" and "Tradecraft") are directed principally to actuaries. Even those articles, however, should not be so burdened by equations and tables that they're prohibitively uninviting to the general reader.
The mathematical sophistication of our readers varies considerably. They include practicing actuaries, CEOs and CFOs of Fortune 1000 companies, risk managers, chief actuaries and chief underwriters, policy analysts, key legislators and regulators, and actuarial students. Please keep this in mind when putting your ideas and words on paper.
Authors should also keep in mind that Contingencies is read by the general public and by actuaries in all practice areas. Therefore, when writing about the U.S. actuarial profession, review the article for accuracy regarding the roles and contributions made by the actuarial professional organizations, including the American Society of Pension Professionals and Actuaries (ASPPA), the Casualty Actuarial Society (CAS), the Conference of Consulting Actuaries (CCA), the Society of Actuaries (SOA), and the Joint Board for the Enrollment of Actuaries (if appropriate). This is particularly important in areas such as credentialing, education, outreach programs, research, etc.
2. What We Expect from an Article
Contingencies will not accept material it considers blatantly self-promotional. Articles about a single company or product will be returned for rewriting or rejected.
Department manuscripts should be shorter, in the range of 1,000 to 1,500 words.
4. Manuscript Submission
When writing, please stay away from fancy formatting. Formatting commands will only have to be removed before the manuscript is sent for final design. A simple, straight Word document is best.
In addition, each article should conclude with a simple, one- or two-sentence bio giving the author's name, title, email address if desired, and actuarial credentials, if any.
5. Multiple Submission
6. Who May Submit Articles
7. Acceptance of Articles
8. Conveyance of Copyright
9. Editing of Articles
Authors will be sent edited drafts to review for errors of fact or omissions made in the editing process. Other kinds of editorial changes may be negotiated with the editor, but keep in mind that accuracy, readability, and accessibility are our first concern. Sometimes, changing space requirements may necessitate last-minute cuts or changes in a manuscript, though we hope to keep those to a minimum. Unfortunately, our production schedule makes it impossible to furnish authors with galley proofs.
All manuscripts accepted for publication will receive at least minimal copy editing to ensure that published articles conform to house style (The Associated Press Stylebook) and that correct grammar, syntax, and spelling are used throughout.
10. Inclusion of Illustrations
11. Other Copyright Considerations
12. Using Copyrighted Material from Other Sources
13. Order of Publication of Articles
14. Author's Copies and Reprints
If you would like additional copies of your article, we can arrange to have high-quality reprints produced for you. Reprint prices are based on the number of copies ordered, length of the reprint, and whether the article is reprinted in black and white or full color. Prices are found at http://www.contingencies.org/reprint.asp. Please contact Cindy Johns (firstname.lastname@example.org) at Contingencies to place an order. Just keep in mind that reprints are reproductions of the article as it appeared in the magazine; advertisements may be taken out at the author's request, but we must limit other design changes. Also, Contingencies is unable to begin production of a reprint until after the issue containing the article to be reprinted has gone to press. All reprints must be obtained through Contingencies staff.
Additional copies of the magazine are also available for purchase on a limited basis, at a price of $1 per copy plus shipping and handling. The number of copies available depends on our press.
15. Letters to the Editor
All letters are subject to review and considered for publication on a case-by-case basis. Constructive letters responding to previously published articles are encouraged and may be published; letters perceived as libelous, unfairly critical, or demeaning to any individual or group will not be published.
Letters commenting on an author's published article will be forwarded to the author as a courtesy. The author may be asked to respond in a timely manner in order to facilitate publication of both letters. The author will be asked to copy the magazine on any response.
All letters will be edited for grammar, spelling, style, and length. Letters of 300 words or fewer are more likely to be published than longer versions. Writers of longer letters may be asked to develop them as a feature article or column.
Letters may be accepted via email in addition to traditional means; in either case submission of the writer's full name, address, and daytime phone number or email address are required; letters should also be clearly marked, "Letters to the Editor." Letters may be forwarded to appropriate Academy officials for review and comment, prior to publication.